Preparing the application

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To prepare your application you need to develop and/or update your business systems and documentation, and compete the two-part application form.

Completing an application takes time and effort. To help you get through it we have broken it down into five steps, as described in detail below.

Preparing your application - 5 step Timeline.PNG

Our Application for Accreditation Guide – ACPs sets out the application requirements, describes how we make decisions regarding applications, and outlines our framework for setting audit regimes and ESC creation limits for new accreditations. You should take the time to read this document.

Online information sessions are also available to help you understand ESS requirements and prepare your application.  We are happy to answer any specific questions that you may have regarding the application process or ESS requirements – please contact us.

The five steps for preparing your application

Step 1:  Choose the appropriate calculation method

Energy savings are calculated using a number of methods designed for particular sectors and activities. You need to identify the calculation method that best suits your activity.
Step 2:  Setup your business processes and systems 

You need to demonstrate that you will have business processes and systems for managing your proposed activity.  For example, you will need to have:

  • A record keeping system and may decide to create your own system or use a proprietary system developed by a software provider
  • Processes to engage, manage and train the people involved in your activity, and
  • Processes to engage with customers, provide them with relevant information and, for some calculation methods, collect a specified minimum co-payment amount.

Our guidance documents describe the ESS requirements so that you can set up your business processes and systems. Table 1 below provides links to our general guidance documents.

You also need to consider what you would do with the energy savings certificates that you create.  It is up to you to determine how you will participate in the certificate market.

You may need to withhold or set-aside a percentage of registered ESCs from sale or trade until the validity of the ESCs have been confirmed through an audit.  For more information, see our Fact Sheet – Undertakings
Step 3:  Prepare your business documentation 

You need to prepare documentation for your proposed activity.  For example, some of the documents that you may need to develop include, but are not limited to:

You may also need to prepare and obtain documentation about your business, such as: 

Step 4:  Complete the application form 

You need to complete the application form which has two parts:

  1. Application for accreditation Form Part A - ACPs covers the general details of your proposed activity, business model, systems and organisation (refer Table 1 below).

    This part includes a streamlined process for existing Accredited Certificate Providers that are applying for an additional accreditation.  Some questions may be skipped or require less detail.  This is because we have information about existing ACPs and their systems and compliance records.

  2. Application Form Part B - ACPs covers the details that are specific to the calculation method for your proposed activity.

Refer to the Method Guide for your selected calculation method for the specific ESS requirements (refer Table 2 below).

Your responses to the questions in the application form must be sufficiently detailed and consistent with your supporting documentation. 
Step 5:  Check your documents are accurate and complete 

Before you submit your application, check that all required sections of the application form have been completed and that all documentation is complete and accurate.  This is an opportunity to demonstrate the effectiveness of your quality assurance processes.

Make sure you have the latest version of our guidance documents.

Below are links to the latest versions of the guidance documents you will need to prepare your application.

The ESS requirements change from time and time.  We regularly update our guidance documents to reflect changes to the ESS legislation, clarify requirements or in response to identified compliance issues. 

We will assess your application in accordance with current ESS requirements.  Sometimes these requirements change during your application process.  If this occurs, we will ask you to provide information about how you will comply with any new or changed requirements.

Links to your Application for Accreditation Form - Part A

This table provides links to the guides that will assist you with understanding the ESS requirements and preparing your application for accreditation. 

Table 1

Document name Description 
Application for Accreditation Guide – ACPs 
Describes the ESS requirements for applications for accreditation. 
Application for Accreditation Form Part A 
Application form for accreditation as an ACP. 
General Requirements - ACPs 
Describes general ESS requirements that apply to all ACPs, irrespective of the method for which they are accredited. 
Record Keeping Guide
Describes the ESS requirements for ACPs to retain records and evidence of their energy savings activities.  
Minimum requirements of conduct (ESS Notice 01/2013) 
Describes the ESS requirements of conduct for ACPs and their representatives. 
Fact Sheet – Undertakings
Describes set-aside undertakings that we require all applicants for undertakings to give. 
Energy Savings Scheme Rule of 2009 
Sets the specific requirements for the creation and calculation of ESCs for each calculation method. 
Other ESS Notices
Various notices that set out new or changing requirements or important information. 

Links to your Application for Accreditation Form - Part B

This table provides links to the method page, method guide and Application for Accreditation Form Part B for each calculation method. 

Typically we accept only one calculation method per application, you may need to submit a separate application to use another calculation method. 

Table 2

Calculation method page

Method Guidance

Application For Accreditation Form Part B

Aggregated Metered Baseline
Aggregated Metered Baseline - Method Guide
Aggregated Metered Baseline - Application Form Part B - ACPs
Commercial Lighting Energy Savings Formula
Commercial Lighting - Method Guide
Commercial Lighting - Application Form Part B - ACPs
Home Energy Efficiency Retrofits
HEER - Method Guide
HEER - Application Form Part B - ACPs
Installation of High Efficiency Appliances for Business
IHEAB - Method Guide
IHEAB - Application Form Part B - ACPs
Metered Baseline Methods
MBM - Method Guide
MBM - Application Form Part B - ACPs
NABERS Baseline
NABERS Baseline - Method Guide
NABERS - Application Form Part B - ACPs
Power Factor Correction Energy Savings Formula
PFC - Method Guide
PFC - Application Form Part B - ACPs
Project Impact Assessment with M&V

PIAM&V - Method Guide

PIAM&V Method Requirements

PIAM&V - Application Form Part B - ACPs
Public Lighting Energy Savings Formula
Public Lighting - Method guide
Public Lighting - Application Form Part B - ACPs
Removal of Old Appliances
Removal of Old Appliances - Method Guide
Removal of Old Appliances - Application Form Part B - ACPs
Sale of New Appliances
Sale of New Appliances - Method Guide
Sale of New Appliances - Application Form Part B - ACPs

Links to your templates

This table provides links to templates that you may help you prepare your application.

Table 3

Document name

Nomination form template – individuals

Nomination form template – corporations and businesses

Templates to help you develop nomination forms. 
RESA delivery process flow chart template
Template to help you develop the RESA delivery process flow chart for your proposed RESA.